The right management platform can make your job easier and help you better serve your clients, and if you manage or own an accounting firm, you know all too well how detrimental having the wrong software can be. With so many options on the market, it can be hard to know which one is right for you. We know you’re busy, so the INI team got together and compiled our list of the pros and cons of the top 7 accounting office management software platforms on the market to help you make the best decision for your business.

 

The Top 7 Office Management Platforms For Accounting Firms

 

Karbon

Karbon is a great tool for accounting firms, as it helps manage deadlines and has a feature that turns emails into tasks. This program is important for financial service providers since most finance-related tasks are completed on a monthly, quarterly, or annual basis. The platform’s built-in CRM feature helps manage and maintain client relationships through information management and automation. Aside from that, this tool also allows firms to send reminders and continue bringing in client business regularly. While these are some of the stronger points of the software, one of the most notable downsides for users is the lack of seamless outbound email integration.

 

OfficeTools

OfficeTools is a comprehensive operations software solution for tax preparers and public accounting offices. This robust software helps manage client information, due dates, staffing needs, project and workflow management, and billing. Since it’s a web-based software, it can be accessed from anywhere, at any time, and it has a mobile app for added convenience. It is also highly scalable, so it can be used by small firms with a few staff members, or large firms with hundreds of employees. 

The most noted downside? It has a reported learning curve for beginners in the space and can be expensive for firms with multiple users (with no free trial available).

 

Xero Practice Manager

Xero Practice Manager is an essential tool for streamlining workflows, timesheets, and invoicing. Xero lets you assign work to staff, track and invoice for time, integrate with other software tools for invoicing and payments, and create customized reports. It is based on the cloud infrastructure, which allows you to access your data from anywhere in the world. It’s best known for its powerful mobile app, robust time and billing system, and ability to allocate various jobs with specific due dates. 

The downsides to this software tool are: limited access to customer service (there is no telephone number to call), no tools for team collaboration, and can be expensive depending on the level you choose (new and bronze levels are $149/month).

 

JetPack WorkFlow

Jetpack Workflow brings a great variety of features at a fair price to give your small accounting firm maximum value for your investment. It offers a range of easily accessible features that allow you to assign tasks to team members, set up recurring jobs across client accounts, and set up personalized workflows quickly for the onboarding of new clients. These features are available at an affordable price (starting price is $36/month), making Jetpack Workflow an ideal solution for small accounting firms. 

While it’s still a top pick, there are a few downsides to this software worth noting—it doesn’t have the capability for customizable reports, there is no mobile app, and it does not have any CRM features.

 

Canopy

Canopy is a great solution for accounting professionals that are looking for cloud-based management. This tool can help to streamline your firm’s workflow and build out a connected client experience thanks to its versatile array of features like workflow management, document management, billing, and CRM functions. Essentially, all the tools are needed to support your firm’s day-to-day business. Plus, the platform starts at just $24 per month, making it affordable too. 

As for cons, the tool itself is reported to have poor customer service and a limited internal search.

 

TaxDome

TaxDome is an all-in-one practice management platform designed to help accounting firms streamline their workflow and improve efficiency. Accounting firms can manage their client accounts, emails, invoices, and current jobs in one shared space. The platform also includes client-facing tools such as document management, e-signatures, and messages. This allows firms to provide a seamless experience for their clients while reducing the amount of time spent on administrative tasks. 

With all these great features, though, it is important to highlight some of the reported challenges that users have with TaxDome. These challenges include a lack of notifications about information changes inside the system and issues around customer support availability.

 

Dext Prepare

Dext Prepare is a SaaS solution that automates the entire pre-accounting process by safely storing receipts, invoices, and bank statements in one single location. All you have to do is scan the document by taking a picture and Dext converst it to an accounting entry.  The Dext text recognition algorithm recognises and removes duplicates too. This unique tool, also available via your mobile, centralizes all documents and records in one place. With solid 4/5 star ratings, and many users over the moon for Dext, but it’s worth noting that slight downsides to the software exist. For instance, uploading items can sometimes take a bit longer than desired, and it sometimes misses duplicate uploads which can cause headaches down the line.

 

TaxWorkFlow

TaxWorkFlow offers a number of features that are specifically designed to streamline tax firm operations. For example, the software includes a built-in time tracker that automatically records the time spent on each task. This data can then be used to generate invoices and reports. In addition, TaxWorkFlow offers integration with popular accounting software programs such as QuickBooks and Xero. This allows firms to seamlessly transfer data between systems, saving time and reducing errors. On the other hand, though, TaxWorkFlow does have a few limitations. The tool itself has to be paid annually, which at $1500 is a bit  more expensive than other alternatives listed. Additionally, there isn’t any integrated bookkeeping software available and no direct access to your client’s books.

 

Final Thoughts

Now that you have an idea of the pros and cons of some of the top accounting office management software platforms you’re ready to start streamlining your offices workflows. If you’re still not sure which platform is right for you, or if you have any other questions about office management software, don’t hesitate to reach out to us. Our team of experts would be happy to help you find the perfect solution for your accounting office.

 

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