Dental practice office that uses dental practice software.

The 10 Top Dental Practice Management Softwares On The Market

Dental practice management software is a vital tool for any dental office. It lets you track patient information, schedule appointments, handle marketing initiatives, and manage your finances in one convenient spot. In short: It’s technology that helps you do your best work.

With so many different options on the market, it can be difficult to decide which one is right for your practice. In today’s post, we will review the top 10 platforms along with their pros and cons to help you make an informed decision for your dental practice.

 

Top 10 Dental Practice Software Programs

 

Tab32

Tab32 is a leading option for dental practice management software. It has many features designed to make running your practice easier, including visual charting, online appointment scheduling, treatment plan presentations, and automatic reminders with two-way texting. That said, the area that Tab32 is lacking in is customer support. There is no chat, email, or support portal, making it a bit hard to reach customer service efficiently. Outside of this, the company charges $100 per feature, and a setup fee, which means things can add up quickly if you’re a smaller practice.

 

Practice Web

Practice-Web is another go-to option for dental offices and has been around since 1990. The software itself offers a medley of tools to help you run your dental practice efficiently. A few of the advantages include having multiple support options when you need it, transparent pricing, and creating a completely paperless process for your patient from start-to-finish. It is also a more budget-friendly option, starting at under $200 per month. However, some users have reported issues with customer service, an outdated interface, and limited customization options.

 

Dentrix Ascend

Dentrix Ascend is a server-based software rather than cloud-based, and while it’s not as stylish as some newcomers, it has a reputation among dentists for being trust-worthy since its 1989 inception. In fact, it is used by over 35,000 dental practices. It has great credibility and solid customer engagement features; many users report a learning curve when first adopting the software. So if you’re looking for a more basic solution, this may not be for you.

 

Dovetail

Dovetail is a software tool for dental practices that creates a completely paperless, digital experience. Its outstanding features include the ability to automate tasks and reminders, the digitalization of the medical chart, and accessing records as well as your practice digitally from anywhere, at any time. Few users report negatively on the platform, except for the occasional backlog or that there’s a learning curve in getting used to the digital interface.

 

iDental Soft

iDental Soft is a cloud-based dental software that helps you manage your practice, from patient scheduling and treatment planning to charting and claims management. It is known for its intuitive design, ease of use, and comprehensive features like instant messaging with patients for clear communications.

 

Curve

If you’re looking for a comprehensive, all-in-one dental software solution, Curve Dental is definitely worth considering. It has everything you need to run your dental practice smoothly, from patient scheduling and treatment planning to charting and claims management. It is known for its intuitive, modern design and ability to reduce the stress of IT issues among its user base. On top of responsive support, users don't have to worry about managing their servers, backing up data, or cybersecurity protection. The only major downside is Curve Dental may not work with your current image or credit card processors. You’ll want to connect with support before making the switch to see what the impact will be.

 

Dentrix Enterprise

Dentrix Enterprise is a sister product to Dentrix Ascend. It, like Ascend, has a great reputation and is known for its key engagement features and client management system. The core difference is that it was built for group dental practices. The beauty of this dental software program is that it allows you to generate reports across locations for patients and revenue. Plus, it’s one of the most competitive options for its class on the market. The real downside is cost; while not published publicly, given the extensive use of the program, it will be higher than others on this list.

 

Care Stack

CareStack Software is a newer option on the market and has several core advantages. One advantage of CareStack Dental Practice Management Software is they are known for superior customer service and log an average response time of under 30 seconds — which is critical when you need a fast answer. Another advantage is that Care Stack is incredibly customer-centric and has advanced customer engagement features to provide your patients with an amazing dental experience from start to finish. One drawback is that there have been a few glitches in the company’s payment processing partner. 

 

Doctible

Doctible, while not a fully comprehensive software solution with charts and x-ray options, it’s a powerful engagement tool to connect with patients. For that reason alone, it made this list. Doctible’s core advantage is that it has a ton of features to make your practice one of the best for your patients. You can create automated reminders, patient intake forms, a custom chatbot, and handle reputation management all in one spot. Plus, the company works on a module pricing model ranging from $100-$500 on a per-location  basis. There aren’t many cons from users; the two main ones commonly cited are that payment tools are not fully integrated with a practice management system, and IM/text images are still being developed.

 

Maxident

Maxident’s cloud-based dental software boasts artificial intelligence features, voice input, touch screen integration, and tablet design, allowing for an electronic signature and digital imaging. While it is high-tech, it’s certainly not new. MaxiDent has been evolving its dental suite of software solutions for dental clinics for over 40 years. From patient scheduling and treatment planning to chart and claims management. It is known for its intuitive design, ease of use, and comprehensive features like MaxiIM, which allows you to instant message patients for clear communications. One of the downfalls reported in reviews of the product noted it’s difficult to send pre-determinations to the insurance within the software.

 

Final Thoughts

Get the IT support your business needs from industry leaders. Dental practice management software is a powerful tool that can help your dental office run smoothly and efficiently. However, with so many different options on the market, it can be difficult to decide which platform is right for you. So, whether you are just starting out or looking to switch to a new system, we hope this information proves helpful!

If you have any questions about dental practice management software or need help managing your current software, don’t hesitate to contact the Intuitive Networks team today. Our industry-leading professionals would be happy to assist you!

Get in touch with us!


Dentist and patient using integrated dental practice software

5 Reasons For Choosing Cloud-Based Software For Your Dental Practice

Are you still using outdated dental practice software? If so, you may be missing out on the benefits of cloud-based software that can tremendously streamline productivity and protect your practice in the long run. Today we uncover the 5 major reasons you should switch to cloud-based dental software for your practice.

 

What Is Cloud-Based Software?

Cloud-based software is a type of program that allows users to access and store data on remote servers, or “the cloud,” instead of on their own computers. Cloud-based software has become increasingly popular in recent years as more businesses move away from storing data on physical devices. 

From cost efficiency to safety and dependability, the pros outweigh the cons compared to traditional storage methods, making it a necessary move for dental practices.

 

What Are The Benefits Of The Cloud For Your Dental Practice?

Now that you’re familiar with the cloud, let's discuss the top 5 reasons to consider it for your dental software:

 

1. Cloud-Based Storage Is Cost-Effective

Cloud-based software is an increasingly popular option for dental practices of all sizes. One key reason is that it’s typically more cost-effective than traditional desktop software. With cloud-based software, support and maintenance are typically bundled with the usage license, so there are no hidden costs. 

This can save your practice a significant amount of money over time. You won't need someone to physically install new updates every time they happen. Cloud-based software does this automatically.

 

2. Secure Data Monitoring

Dental practices have always been a target for criminals, with sensitive patient information and expensive equipment at risk of being stolen. In recent years, data breaches have become an increasingly common issue, with hackers targeting practices of all sizes in an attempt to install ransomware and steal personal information. 

Some practices choose to store their data on-site, leaving them vulnerable to natural disasters, theft, or attack. 

The cloud is a much more secure option, with data stored off-site and encryption to protect it from hackers. Cloud service providers also require high levels of authentication to access data, making it much more difficult for criminals to gain access. As a result, choosing to store your dental practice’s sensitive data in the cloud is a more efficient way to keep it safe from the unthinkable.

 

3. 24/7 Accessibility

Cloud-based software allows you to access your dental practice's data from anywhere in the world, at any time. All you need is an internet connection. 

If you currently operate two or more dental clinics, wouldn't it be amazing to have your patients' information accessible from one screen at any location? What about generating vital reports from any computer for any location? 

Cloud-based dental software allows the possibility for multi-location clinics to communicate seamlessly. This gives you the ability to access your patient's files from anywhere at anytime.

 

4. Unlimited Storage

Cloud software often comes with unlimited storage, so you never have to worry about running out of space. This is ideal for dental practices that generate a lot of data, from patient records to medical billing and forms. Also ideal for any multi-location practices out there.

The cloud makes it easy to keep track of your dental practice’s data and makes it easier for you to provide the best possible care for your patients. With no risk of running out of storage space, ever.

 

5. Auto Updates and Backups

As a dental practice, it is important to have software that is always up-to-date. With the cloud, you can be confident that you have the most recent version of data available. 

Gone are the days when a potential natural disaster, like a flood or fire, could single-handedly destroy your practice's data. With the cloud, this precious data is stored safely and encrypted, allowing you to sleep peacefully at night.

 

Get IT Support From Industry Leaders

There are many reasons to choose cloud-based software for your dental practice. It is more cost-effective, provides secure data monitoring, and gives you the ability to access your data from anywhere in the world. Plus, it also comes with large storage options and continuous updates and backups.

If you think it’s time to start your practice’s transition to the cloud, we’re here to help. At Intuitive Networks, our team of professionals offer migration services to make a seamless transition from your current software. Don’t hesitate to get in touch with us to create your customized IT plan today.

Contact Us Today


Image of Dental chair with the words IT Support Company HIPAA Compliance

How Does a Dental IT Support Company Help Maintain HIPAA Compliance?

When it comes to HIPPA compliance, there’s no wiggle room; You’re either compliant or you’re not. If your dental practice is not compliant, it’s putting sensitive customer information at risk and facing potentially crippling fines. These compliance regulations fall into three categories: technical, physical, and administrative. However, the most important thing you need to know if you run a dental office is that all patient health information transferred electronically must be transferred following HIPAA protocol.

Having a managed IT service provider (MSP) ensures patient data is protected and ensure HIPPA compliance is met adequately.

 

Technical Requirements

HIPAA technical requirements focus on what needs to be done to protect patient health information and how that information is handled electronically. This includes the technical setup of firewalls, routers, and other specialized equipment. Having a managed IT service provider (MSP) is crucial. Your MSP will help make sure these practices are put into place and managed. You’ll want to find an MSP that provides support for their hardware and software, is knowledgeable about dental practice management, is HIPAA certified, and is willing to train your staff.

 

Physical Requirements

We are typically focused on the digital side of security; however, it’s important to remember that physical security is important too. The physical HIPPA requirements are designed to help prevent your dental office from experiencing physical theft and to keep peeping eyes off of your screens while in the office. 

These rules include keeping computers away from the public. Instead, it’s best to keep them behind counters and secured to your desks. It probably goes without saying, but don’t let your patients wander around the building or access computers with sensitive patient information. 

These requirements also focus on proper disposal and replacement of hardware equipment. For instance, you’ll want to make sure you securely wipe all data from hard drives when replacing them. If employees handle any information through their devices, you’ll also want to train them on proper protocols to help ensure patient confidentiality.

 

Administrative Requirements

Administrative requirements regarding HIPAA can be broken into two categories - creating best practices and then monitoring employees to ensure best practices are followed.

 

Creating Best Practices

You’ll want to make a HIPAA best practice policy for all employees. Once you have this, it’s best to take the time to train your employees on these policies and make a point of sending them regular reminders regarding these policies.

 

Monitor to Ensure Best Practices are Followed

Once you have your HIPAA best practices approach in place, you’ll want to monitor the dental office to ensure they’re followed. Again, this is where a managed IT service provider can be helpful. And remember, HIPAA best practices don’t just apply to your employees, it also extends to your office’s business associates. So make sure you’re having regular discussions with them regarding HIPAA policies. This includes any marketing agencies you may work with.

 

Takeaway

Complying with HIPAA regulations does take a lot of time, but it’s better than facing the fines if you are in violation and losing your patients' trust. If you’re looking for reliable monitoring IT service, Intuitive Networks can help. We offer IT support from industry leaders who know HIPAA and dental practice. 

No matter the technology challenges you face, our experts can help you smoothly navigate HIPAA requirements and be a valuable support to your dental practice.

Talk to an Expert Today


Dental assistant and patient in dental practice

Pairing Great Security With Dental Scheduling Can make your dental practice more profitable

Here at Intuitive Networks (INI), we love a great pairing, like candied pecans with a Kentucky bourbon; great security with dental scheduling is a recipe for success. That's why it's so vital your dental practice has a managed IT service provider (MSP) you can rely on. The right MSP can help your dental practice improve profit margins, alleviate stress points, and increase productivity while maintaining patient security. 

Just think about how many hours a week your employees spend collecting and organizing data. INI can help you maintain A compliance while saving time by streamlining patient intake procedures, increasing appointments by scheduling automatic biannual hygiene services, and reducing friction by implementing an automated billing system.

 

Increase Productivity With Online Scheduling

Not only does online scheduling help increase productivity, but it can also help increase profits and minimize stress

As a practitioner, you know all too well that appointment scheduling can be one of the most time-consuming operations of a dental practice. Manually scheduling appointments and making reminder calls can monopolize hours of your staff's time every week. 

An MSP can integrate a robust scheduling system and help you to create a solid scheduling strategy

This strategy includes allowing patients the convenience of scheduling right from their phone or computer without having to talk to a team member, it also includes automated confirmation and reminder messages to be sure they never miss a scheduled appointment. Not only can a scheduling software help to remind patients of upcoming appointments, but it also automatically prompts them to schedule biannual hygiene appointments. This scheduling strategy will help your practice meet its daily production goals by ensuring patients are re-booking and making it to their scheduled appointments on time. 

Ensuring your scheduling strategy is running smoothly requires a team effort. And you want a managed IT service provider (MSP) who is willing to train your team to use their software. While it’s usually one or two people who may manage the scheduling, having the whole team trained to do it can help if a person is out sick or on vacation. It ensures things keep running smoothly. Which also helps your practice look well-organized, and keeps patients coming back.

 

Streamline Patient Intake

An automated scheduling system can reduce your administrative burden by streamlining day-to-day tasks. For example, the system allows patients to fill out paperwork and upload important documents before they even step foot into the office. This allows your staff ample time to review the patient's history and pull up their insurance preauthorization. Making check-in times faster and more convenient enhances the customer experience and allows for more patients to be seen in a day. 

Automating these procedures can also reduce common office challenges like misplacing a file or not being able to read someone else's handwriting. Using an online management system means the patient's information is displayed clearly, so your team has all of the necessary information at their fingertips. This helps your team communicate clearly with the patient regarding the procedure and the next steps.

 

Keep Patients Data Safe

As we’ve mentioned in previous posts, a data breach could happen at any moment, “Employees may accidentally cause a breach by viewing data they’re not authorized to handle, or by leaving a laptop or other device where it can be lost or stolen.” When a new patient enters your practice for an exam, they’re not only trusting you with their smile, but also their personal information. They have confidence that your practice has the proper measures in place to keep them safe. 

As your practice begins to handle more appointments and clients, you will need stronger security as a growing business is a prime target for cyber attacks. If an attack occurs while your office is unprotected, will likely cancel future appointments, but they’ll look to your practice for compensation for damages they incurred.

 

How INI Can Help

If you're ready for a world-class managed IT service provider that can help make your business easier, our IT support can help. 

Our services are centered around providing the best customer experience. We believe our success is based on your success.

Talk to an Expert Now


How to stop and prevent ransomware attacks

How to Prevent Ransomware Attacks

Construction companies are seeing an increased need to have an online presence with more consumers shopping and conducting business online. In 2019, Verizon’s Data Breach Investigative Report debunked the myth that cybercriminals only attack large companies with 43% of Ransomware attacks against small to medium-sized businesses - construction businesses have now become the Number 1 target. 

The motivation for the attack remains the same - money, but the reason that smaller businesses are targeted because it takes longer for the business to identify the breach. Usually, by the time the breach has been identified, their information has already been transferred and sold multiple times. In the last two years, there has been an increase in demand for construction services, which makes the industry appealing to hackers because companies are housing more client data while working on a project. Buildings and their increased technology are also becoming targets.  

Why the construction industry? According to Oliver Noble, a cybersecurity expert at Nordlocker, an encrypted cloud service provider, “The reputation of firms in this industry is largely built upon on-time service delivery, which is at risk during any delays caused by ransomware attacks; this factor, together with the industry’s razor-thin profit margins, provides the ransomware groups with conditions that make a payout more likely.” Your business doesn’t have to be the next target for these cyber criminals with preventative ransomware protection that we offer.

 

Digital Risk Management Education

In Our January 2020 blog, “Don’t Wait Until After the Attack to Protect Yourself,” we mentioned how digital risk management is personalized to fit your business needs. The best way to prevent ransomware attacks is an informed employee, beyond changing passwords regularly, on the signs of phishing and cyber attacks and the steps to take when it is identified and how to report suspicious messages. In order to ensure employees understand the importance of digital risk management to the company and the part they play in maintaining that, training must be done upon hiring, during the year, and again if they click on a phishing simulation to ensure they understand how to identify a suspicious email and what to do about it. Employees knowing and understanding what to look for aids in positive, long-term digital risk management and providing a viable and strategic plan that addresses preventable risks that can impact the organization's financial performance, operation, or reputation.

 

Protection Beyond the Firewall

The development and different types of ransomware are increasing, making the need for anti-ransomware protection to evolve and become more effective and efficient. Firewalls have long been the preferred method for protection, and it was believed to be enough protection. Unfortunately, that is no longer the case. An increase in ways to attack yields an increased need for a variety of ways to protect yourself. 

Don’t count out firewall protection, as it is still the first line of defense against cyberattacks, but should not be the only method of protection used because these hackers will try a variety of ways to attack your data. The one that could possibly be successful is the one that isn’t protected against a firewall. Working with a trusted MSP to create a defense strategy helps to drive awareness, communication, and act swiftly in the event of an attack.

 

Invest in Protection

Small businesses and newly formed start-ups  usually do not have the same cybersecurity checks in place as larger, more established companies, making them an easier target for ransomware attacks. There is only one thing separating the two when it comes to cybersecurity, and that is making the investment to obtain a quality MSP. We believe in creating a plan that provides you with quality protection within your budget. Investing in an excellent digital risk management plan can help you avoid losing money in the long run and provide your company with sustainability. Our ransomware protection services are insurance for your client data and your business’ reputation, both of which are invaluable.

 You don’t have to protect your network alone - as that’s what we do best! As your MSP, we’ll take the lead in identifying any weaknesses within your system and create a plan of action that will strengthen your protection. Give us a call today and let’s talk about how we can give you peace of mind while protecting your data.


Construction worker standing beneath a building with the words “2022 Construction Technology Trends” superimposed over the top of the image.

10 Construction Technology Trends to Watch in 2022

A new year means new and exciting trends to watch in 2022 in the construction industry! Technological advancements are constantly shaping the construction industry's future, making it imperative to stay up to date with the latest tech trends. As technological evolutions continue to make construction work safer, easier, and more efficient, many construction companies are capitalizing on the additional benefits of advanced tech to help improve their workflow, productivity, and overall efficiencies. 

The pandemic changed how the construction industry does business. New technology continues to change how business is done on and off the construction site. As the construction industry becomes more competitive and the market shifts, it will be essential to understand these industry trends to stay competitive! To ensure that your company can stay ahead of the game, we've compiled the top 10 Technology Trends to watch in 2022.

 

10 Construction Trends to Watch in 2022

1. Advancements in Artificial Intelligence (AI):

Artificial Intelligence is one of the fastest-growing trends to watch for this year! AI and the Internet of Things (IoT) are quickly improving construction companies' long-standing inefficiencies and low productivity. AI can monitor workers and construction sites for potential safety concerns, construction errors, and productivity issues. There are also advancements in AI technology, such as smart construction webcams, allowing easy access to construction data and imagery to help document and streamline project management.

 

2. 3D Printing:

Although this technology has been around for a while, there are new and exciting applications of 3D printing to help meet the growing demand for affordable, efficient construction solutions. Did you know that engineers have invented a 3D printer that can print asphalt? Construction companies can also use 3D printing to understand the current environment, to better simulate and envision towns, cities, and communities. At this point, physical and digital are no longer two separate realities but rather one robust way to visualize construction projects.

 

3. Drones:

While the use of drones for inspections and land surveying is not new, their use by the construction industry has recently increased drastically! According to Goldman Sachs, commercial drone development will likely reach about $10.9 billion in 2025. And a recent BigRentz report noted that drone use had increased 239% year-over-year. By using a drone, surveyors can survey a site in a fraction of minutes, saving plenty of time and money, given that process traditionally could take weeks or even months. Drones can also provide greater accuracy and precision, mapping large areas over long distances and producing real-time, actionable data that can be used to aid decision-making in the construction process. Additionally, drones can be used to perform certain jobs in place of human workers to prevent injury.

 

4. Digitizing Workflows: According to commercial real estate services firm JLL's State of Construction Tech report, the construction industry adopted more technology in one year than what would have usually taken three due to COVID-19. Although we're now a couple of years into the pandemic, the tech trend continues to grow. Due to the increase in work, digitizing workflows has become necessary to keep up with demand. Also, face-to-face interactions are now less frequent, forcing construction companies to shift toward a more digital/paperless model. Digitization provides a seamless experience regarding design and materials management, scheduling, crew management, and much more. Digital workflows help construction companies boost their efficiency and productivity while improving the quality of life from the office to the project site. 

 

5. Advancements in Sustainability: Many other industries are committing to becoming net zero in the coming decades, and the construction industry is no exception. Public interest in fighting climate change and consumer demand for environmentally-friendly projects drives many companies to become more sustainable. This trend can be seen in everything from sustainably-sourced materials to buildings that help create carbon-neutral communities. Additionally, local, state, and federal government incentives to help the environment drive the construction industry to become more sustainable in 2022 and beyond.

 

6. New Construction Materials:

Construction companies are looking to source cost-effective, sustainable building materials to balance profits and sustainability. This can be seen in the current trend toward utilizing new construction materials such as Engineered Cementitious Composite (ECC) - aka bendable concrete, and engineered timber, which is created by bonding several types of softwood. The result of using new construction materials such as these is a decreased carbon footprint, fewer emissions and less waste during the manufacturing process, and less time and money spent on repairing cracks and breakage.

 

7. Declining Workforce: While a shortage of workers is not necessarily a new trend in the construction industry, the surge in increased demand for construction services in recent years has exacerbated this trend. Since 2014, Deloitte found that construction job openings increased by 50%, while new hires lagged behind at 14%. This means that construction companies are being asked to take on more construction projects without enough laborers to ensure the seamless execution of the project. This reality is also one of the driving factors for construction companies to digitize their workflows and look for other ways to improve their efficiencies to support their workers.

 

8. Building Information Technology (BIM): Like AI, this is one of the hottest construction industry trends, promising greater accuracy to the building process. BIM is a software modeling process that construction companies use to collaborate on a building's design, construction, and operation. This technology enables construction companies to improve their resource management, enhances collaboration, and helps increase communication throughout the project. BIM can also help construction companies tackle challenges such as budget overspending, QC issues, and project delays. As construction technology evolves rapidly, BIM will be a game-changer in 2022 and beyond.

 

9. Augmented Reality (AR):

AR and Virtual Reality (VR) are technologies that are being used increasingly often in the construction industry. AR, in particular, is emerging as a more powerful tool than VR. As buildings become increasingly "smart" and complex, VR can facilitate in detecting design and coordination errors. AR can also present BIM data, which can help facilitate coordination between consultants, designers, and construction teams. Construction companies can also use AR as a tool to discuss their projects with clients.

 

10. Increasing Ransomware Threats:

According to a recent study by NordLocker, construction is the #1 industry hit by ransomware. This computer virus takes over the target device until the victim agrees to pay a fee to regain access—victims of ransomware attacks in the construction industry range from small, family-owned companies to large corporate entities. Construction companies are most vulnerable to attacks through emails, malware, ransomware, and siegeware, specifically targeting smart building technology. So how can construction companies protect their online assets from ransomware? That's where we can help! Our team of experts is available to help secure your construction technology and answer all your questions

We know that it takes a lot of effort to stay on top of these growing trends in 2022 and beyond. Technology requires considerable maintenance and upkeep to ensure it's in the best shape to continue to serve your business' long- and short-term success. That's where we come in! 

Whether you're interested in digitizing your workflow, investing in Building Information Technology, or protecting your construction company from ransomware, our expert technicians will become part of your team. We'll work to support your company's investments in any of these technological trends, including the best construction mobile app picks.

We'll answer any questions you may have on your journey to capitalize on one or more of these construction technology trends. Just contact us to get started!


Image of a computer screen, tablet screen, and phone screen showing elements of PlanGrid’s mobile app

Everything You Need to Know About PlanGrid

When it comes to the construction industry, we know that every minute counts. Discovering ways to save an hour or even minutes each day could result in significant budget savings when considering the rise of material and labor costs. One of the ways we can help our construction clients is by increasing their efficiency and management of their projects through mobile app integration. 

Since construction companies' work in the field is spread across multiple project sites, managing so many moving parts (literally!) Some of the benefits of using mobile app integration for construction companies include: 

  • Improving planning and scheduling 
  • Improved communication and collaboration 
  • Increase project management workflow 
  • Easier file access and sharing
  • Effect budget management 

Utilizing mobile app integration can save construction companies valuable time and resources, both of which are particularly scarce these days! Yet keeping time on projects requires a commitment to continuously improving and implementing new processes and technologies. One of the most exciting new technologies that we use to help our construction clients manage their projects and workflow, is PlanGrid.

 

How PlanGrid Saves Time in the Construction Field

Photo credit: PlanGrid

PlanGrid is an incredible tool that can help organize construction plans on a mobile device. It is used by major construction firms in 400,000+ projects, storing 30 million pages of blueprints in digital format. Currently, it’s considered one of the most downloaded construction management software. One of the things that makes this tool so powerful is that PlanGrid constantly evaluates how it can equip construction teams to build faster while retaining a high-quality standard.

Here are a few of the top features of PlanGrid mobile app that will help save time on construction management: 

  • Document management: Construction projects can generate hundreds of thousands of documents, and a lack of solid organization of these materials can result in costly schedule delays or rework. PlanGrid’s mobile app allows for quick and easy uploading of documents and an automated sheet publishing flow, saving hours of saving and manual uploading efforts. Each document will be scanned, linked, and labeled before being loaded onto devices used by the office and field teams. Any document revisions are organized, so all team members are guaranteed to be working from the latest set. 
  • Task management: PlanGrid’s mobile app also allows for the simple creation and management of tasks for planned work or to keep track of issues that need to be resolved. That feature enables teams to track work through all construction phases by creating planned work tasks. Whether an architect uploads a spreadsheet of punch list items for subcontractors to complete, or maps planned work items, this tool handles all of this with seamless and immediate integration across the entire team’s devices. Check out PlanGrid’s video on Task Sheet management for a deeper dive into this feature. 
  • Task Reports: Throughout any construction project, the client and/or stakeholders must be informed about costs and scheduled impacts. PlanGrid’s Task Report feature allows users to customize task reports to share relevant information and ensure consistent communication with all team members. 
  • Field Reports: Construction teams need to complete various forms - such as timesheets, daily safety inspections, job hazard analysis, etc. - daily. The Field Report feature allows for teams to quickly complete and submit these reports, which can then be emailed to any team members who need to monitor those reports.
  • PlanGrid Connect: Construction projects are complex and often require integrating technology platforms to serve the needs of certain projects. PlanGrid Connect allows construction companies to customize how they share information between their teams' applications. The number of integrations that PlanGrid Connect offers are constantly expanding!

 

Pricing Plans: Pros & Cons

 

Photo Credit: CompareCamp.com

Depending on your construction company’s needs, PlanGrid offers three different pricing plans:

  • Free Trial
    • This plan is great for those looking to try the program before purchasing. The free trial lasts 21 days. 
  • Nailgun: $49/month
    • This plan includes access to 550 sheets. When billed annually the cost is decreased to $39 per person, per month. 
  • Dozer: $69/month
    • This plan allows for up to 5,000 sheets. When billed annually, the cost is $59 per person, per month. 
  • Crane: $139/month 
    • This plan provides access to unlimited sheets. When billed annually, the price is $119 per person, per month. 

The plans include unlimited projects, photos, and documents (other than blueprints).

For those interested in pricing for multiple users per month, PlanGrid suggests reaching out to them to discuss pricing plans. 

After exploring several reviews of PlanGrid, here are the top pros and cons to consider regarding this construction program: 

Pros

  • Easy to use and learn
  • Information and documents are shared in real-time
  • Markup feature on documents is easy to use and makes collaboration with teams streamlined and straightforward both on and offsite
  • Great at writing Requests for Information (RFIs) and tracking them. It’s also each to allow others to see an answer
  • Automated organization of plans 
  • Excellent mobile access through the app

Cons

  • Training is considered a premium service and must be purchased separately. 
  • If you have multiple users, they will all need their own plan and license. This includes subcontractors and anyone working on the project who needs access to the software. This means additional costs for collaborators.

How PlanGrid Matches up to Competitors

Several other programs on the market offer similar features to PlanGrid. Here’s a review of a few of their top competitors:

ArcSite

PlanGrid is one of the best and most highly utilized apps during the construction phase. It allows teams to communicate and collaborate using the most up-to-date plans, punch lists, and daily reports. ArcSite is better suited to the early sales phase of a project. It focuses on sales, surveying, collecting field data, discussing plans with customers, and drawing site plans in real-time.

Raken

Raken gets rid of the paperwork associated with daily reporting on construction sites. Raken is a construction management app specializing in connecting office reports with team members in the field and field reports, while PlanGrid focuses on all aspects of construction needs and requirements.

Procore

Similar to Raken, Procore’s goal is to replace the pen and paper processes of the construction business. Procore’s functionalities span from payroll to punch lists. It boasts a digital process for the entire project lifecycle and a strong support team. Both construction platforms have widely different focuses. PlanGrid is much more robust than Procore in its features. since it is designed to focus on all aspects of construction needs and requirements.

Reviews

Plangrid is a robust software designed to handle every aspect of your construction project. It is loved by foremen and project managers alike. 

When it comes to making a decision about the best technical solution for your construction business, we’re here to help! As an industry leader, we have the latest construction technology and the team to deliver a solution that works for you. Whether it’s utilizing PlanGrid or another program, we’ll help maximize your cost savings and efficiency.

For more info about Intuitive Network’s top mobile picks, check out our latest blog post. If you have any questions, we’re here to help! Contact us and we’ll answer all your construction technology questions.

 


5 Steps Construction Companies Can Take to Prevent Ransomware Attacks

When your schedule is based around deadlines, there is no time to worry about what may be lurking. Because of this, the construction industry is more at risk of ransomware attacks that hold your plans, data, and more hostage until you pay up the big bucks. Even then, there is no guarantee that your files will be returned intact or at all. This is why the best course of action is to prevent any chance of this happening from the start.

INI Solutions specializes in securing businesses just like yours from outside threats. Follow along as we give tips and tricks to keep your business running no matter the cyber threat.

Preventing Ransomware in the Construction Industry

With 73% of ransomware attacks proving successful in 2020, it’s important to have foundations in place to prevent them from happening to you. These can include:

1. Identity Management and Verification

Implementing a system where only those within your organization have access to is key. This is more than just making your data private from the open public. It takes it a step further by allowing access to those within your organization that should have access to certain things, such as Mike from Accounting not having access to the IT data. Each team member has their own logins and access to their respective files. When combined with multi-factor authentication, the chance of someone using a login to break in drops considerably.

2. Making IT Security Basics Common Education

Has your boss ever stepped into your work space to ask you to buy $1000 worth of Visa gift cards with your own money with the promise they’ll pay you back? Of course not, so why would they ask you to do it over email? 

This is a typical case of a phishing scam and is just one instance of what team members should be educated in for IT security. Scams such as this often lead to ransomware invading your systems after an employee clicks a link they shouldn’t. Once it’s in, it’s hard to get out so preventative training is key.

3. Back Up, Back Up, And Back Up!

Data being held hostage means little when you have the same exact data backed-up from the morning or night before. Sure, you may lose a couple hours of work but when it comes down to the big picture, that’s easy to do again.

Most Cloud Managed Systems include automatic backups that take place every few hours, just in case of emergency situations like this. Hosting this Cloud system with an external party, such as INI, also increases the level of security by distancing the data from attackers while still providing reliable access to your productivity applications, mission-critical business data and other essential software.

4. Lock ‘Em and Toss ‘Em

Unfortunately, even with all of these practices, ransomware may still break through. When this happens, it’s imperative that your organization moves fast to contain the threat before it begins spreading through the system. 

Once the threat has been contained, it must be purged from the system through the eradication process. This includes backing up all files and restoring after in a selective process that allows your team to continue working.

5. Hire Experts To Do It For You

We know how important it is to stay on schedule. If this all seems like a lot of work, it is. Preventing ransomware attacks and eradicating them with minimal damage when they do occur can take a lot of time, money, and resources. 

Working with an IT team like Intuitive Networks can change that. Our team is constantly on the attack against virtual threats to your business. From preventative measures to getting your system back to the way it was before, we are there to keep your business running.

Are you ready for security?

Contact us to start your personalized IT journey today.

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Best Mobile Apps for Construction Management

Have you heard the old saying, “Measure twice, cut once?” When it comes to construction, accuracy is everything. People have gotten pretty good at building over the last few millennia but there is always the chance of human error in every step of the construction process. 

This is where construction management apps come in. Software that has previously been limited to desktops is now accessible through mobile applications that can be used anywhere, anytime. Plans can be viewed and paperwork signed in seconds. Budget reports can be made and stored in a Cloud server for easy access. All of this and so much more is the reality of mobile Construction Management.

With so many apps breaking into the market these days, how do you know what’s best? Don’t worry, we’ve gone through them all and we’ve got favorites! Check out the ones that made the top 5:

5. Procore

From bid building to email marketing, Procore is often the entry program to take construction companies into the digital world. It has many user-friendly features that make transitioning from paper to digital a breeze, including:

  • Dashboard to create and manage RFIs
  • Individual locations for each project that can be updated with cost, photos, and subcontractor information
  • Email marketing and tracking
  • Bidding and budget creator
  • Mobile drawing management
  • And more!

These features are a gamechanger for on-site work, but with as most cloud-based systems, it is susceptible to outages that can leave your team restricted. Because of this, we give Procore an INI Rank of 4 out of 5 stars.

4. Fieldwire

Fieldwire does exactly as it’s named. It connects your team no matter where they are by providing a platform that makes document sharing and collaboration easy. Other great features include:

  • Scheduling and performance tracking
  • Task and team management
  • Role-specific access
  • Interactive and editable drawings 
  • Cloud-based using Amazon Web Services
  • And more!

On the other hand, Fieldwire tends to trend on the pricier side with a base price of $39/user per month. There are also bumps in the road when it comes to being user-friendly, so we give Fieldwire an INI Rank of 4 out of 5 stars.

3. CoConstruct

CoConstruct brings in many features dedicated to making a big world small. With pricing based on the amount of open projects rather than users, it allows everyone on a team to join in. Not to mention these great features:

  • Client-facing platform for clear communication
  • Budget management system with visibility to clients
  • Team and task management
  • Subcontractor communication and scheduling
  • And more!

There are very few glitches with this software and if there are, the CoConstruct team is easy to contact. Because of this, we give CoConstruct an INI Rank of 4.5 out of 5 stars.

2. Aconex

Aconex is an Oracle-powered software that allows businesses to customize their interface to their specific needs. This level of customization brings the benefits of:

  • Controlling documents and how they’re shared
  • Drawing management with alterations ability
  • Project performance visibility and real-time costs
  • Team ownership of projects
  • And more!

With all this capability, no wonder we give it an INI Rank of 5 out of 5!

1. Plangrid

We saved our favorite for last! The others listed above are all great options for high-level software management but what makes Plangrid stand out is its focus on team collaboration, as well as:

  • Mobile RFI creation and management
  • Viewable 3D models on-site
  • Automatic Cloud backup that’s accessible on any device
  • Version control of drawings with editing capabilities
  • Status logs for individual projects that can include images, videos, etc.
  • And so much more!

The list of benefits is never-ending. That’s why we are happy to give Plangrid an INI Rank of 5 out of 5 stars.

Want to learn more about Plangrid? Read our latest blog HERE.

What it comes down to.

Each construction management app is as unique as your company. Finding the right fit whittles down to what features your team needs the most and the accessibility it offers. Trying any of the above is a great place to start!

However, if you would like to learn more and discuss which software is the best for you, give us a call. We’re your IT partner, invested in your success. We’ll help you find the right path to propel your business forward.

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3 Ways to Leverage Your Technology in 2021

Every investment you make for your company should be made with confidence. While it’s hard to be sure which new technologies have staying power over others, one thing remains certain – your employees will always need to communicate and collaborate. Whether your team is working from the office or remotely, it’s vital for their workflow to occur unimpeded. With the right solutions, your business can efficiently operate without breaking the bank.

Scalable communications and collaboration solutions don’t come cheap when you handle them alone. But with a technology partner working by your side, you can get the tech you need for less. Learn about the technologies available and see how a managed services provider (MSP) can help you maximize your investment.

1) Understand the Importance of Modern Tech

Have your employees switched to remote work? Are they back in the office? Even if you plan on operating a hybrid of remote and in-office staff, you need to ensure their workflow remains uninterrupted. But there is a lot to consider when choosing the right tech. Most business leaders can boil their concerns down to three primary questions:

  • How can I best keep my data secure when it’s accessed remotely?
  • Will my staff be able to share files and data seamlessly?
  • What is the best solution to keep my team in contact from all locations?

Unless you spend your day-to-day in the IT communications world, it can be challenging to know what you need. However, there are simple answers to these common questions.

  • For the first question, cybersecurity software, like firewalls, two-step authentication and a VPN can keep your data protected from all access points.
  • For the second question, Microsoft’s 365 suite contains a useful cloud file-sharing and storage application called SharePoint.
  • For the third question, a VoIP solution that enables your team to call via video and voice over your internet connection.

Having the solutions you need to deal with the unexpected gives you more time and resources to grow your business.

2) Use IT Solutions for Different Situations

There are many reasons your staff may need to work from locations outside of your office. But they shouldn’t have to suffer through extensive downtime when they could be working. As long as they have the technology they need, it’s no longer a worry.

The Business Journals conducted a study about the primary causes of downtime. Topping their list were hardware failures, power or internet outages and most importantly, cybersecurity threats. With occurrences like this looming, it’s no wonder the fear of downtime is so persistent. But fortunately, the technologies you invested in for your remote work can help keep your staff working. Suppose your employees are displaced, or an internal system goes down. In that case, your remote technologies can double as backup systems for the day or for as long as you need until you can return your primary systems to their everyday operations as long as you need until you can return your primary systems to their everyday operations.

Don’t allow a cyberattack, natural disaster or other unforeseen situation to stop your company. Leverage your communications and collaboration tech investment to the fullest.

3) Leverage the Power of CaaS

The middle of a network or systems failure or natural disaster is the worst time to consider your technology. But getting a head start and deploying it yourself can be time-consuming as well. Partner with an MSP and see how their Communications as a Service (CaaS) can make a positive difference.

Your MSP partner will take the time to understand your communications and collaboration goals. They will then plan, deploy and maintain your solutions to your communications concerns from the very start so that you can stay focused on your daily tasks.

We’re Your Solution Provider

Once you get the communications and collaboration technology you need, you can stay focused on growing your business. As your technology partner, we want you to have confidence in your ability to communicate and collaborate in any location with reliability, efficiency and security. Our expertise can get you there with the value you need.

Let’s build your solution now.